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I am Emma . This morning my colleague Tom sent me a text before I reached the office . He wrote that the client changed the meeting time and asked me to confirm the new slot with our manager . I read the message on the tram and replied that I would call the manager when I arrived . Tom thanked me and said he would prepare the slides if I handled the schedule . We often help each other this way because our desks sit opposite each other on the third floor . When I entered the building , reception called me to say a parcel waited at the desk . I picked it up and brought it upstairs . Tom saw the box and asked me if the supplier sent the samples we ordered last week . I opened the parcel at my desk and showed him the contents . The colours matched our design brief , so I photographed them and sent the images to our manager . She replied within minutes and asked me to thank the supplier for the fast delivery . At ten the manager called Tom and me into her office . She wanted to review the presentation before the client arrived at noon . She asked Tom to explain the first three slides and told me to note any questions she raised . Tom spoke confidently while I wrote key points in my notebook . The manager asked him to simplify one chart because the labels looked crowded on screen . Tom agreed and said he would fix it before lunch . After the meeting Tom asked me to test the projector in the small conference room . I connected my laptop and checked the resolution while he adjusted font sizes on the slides . A technician passed the door and offered to help us if the cable did not fit . Before the client arrived , our director visited the room and asked us to welcome the guests warmly . She told Tom to introduce the team and asked me to offer drinks from the tray near the window . We nodded and reviewed the agenda one last time . The client team arrived at twelve fifteen . Tom greeted them and introduced me as the project coordinator . I showed them to their seats and asked if they wanted coffee or water before we started . During the presentation the client asked Tom to return to the budget slide . Tom navigated back smoothly and answered two detailed questions . I watched the clock and passed him a note when we needed to move to the next section . After the meeting the client thanked us and said the proposal matched their needs well . Our manager asked me to send the final document by five o'clock . Tom offered to proofread it and told me he would check the appendix for typos . At four I emailed the file and copied Tom and our manager . Tom called me ten minutes later and said he found one small date error on page nine . I corrected it quickly and resent the file with a short apology to the client .
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